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10 Tips for Managing Virtual Teams: How to Ensure Productivity and Engagement

by Nadia Ali 28 Jul 2022
10 Tips for Managing Virtual Teams: How to Ensure Productivity and Engagement - The Dirty Cookie

It's no secret that more and more businesses are turning to virtual teams to get the job done.

With advances in technology, it has never been easier to manage a team of remote workers. However, there are some things you need to keep in mind if you want to make sure your virtual team is productive and engaged. In this blog post, we will discuss 10 tips for managing virtual teams!

Tip #1: Time zones

One of the most important things to remember when managing virtual teams is that not everyone works in the same time zone. Time zone differences can be a challenge when it comes to managing remote teams. To overcome this, you will need to allow for flexible work schedules. This way, team members can work according to their own schedule and time zone. each team member can set up their work hours so that they can create self sufficient schedules.

Managing virtual teams, productivity, virtual teams

Something we’ve found that works for us is setting a few work hours 3-4 days a week that the whole team is available for and allowing flexible work schedules for the rest of the week. 

Tip #2: Effective communication

Another important tip for managing virtual teams is to keep communication lines open. This means having regular check-ins, whether it be through video conferencing, phone calls, conference calls, or even chat messages. By staying in touch, you will be able to build trust and create virtual team work. Using communication technologies can help achieve successful virtual teams. Here are some project management tools that will help coordinate work and boost informal communication:

These communication tools will allow you to effectively manage your virtual team members and create effective communication.

Tip #3: Set your meeting agenda

Managing virtual teams can be tricky sometimes, having team members working in multiple time zones can result in absolute chaos! Setting up a meeting agenda will keep team managers and members on the same page even if the whole team is in remote locations. This will increase project progress and the overall team performance. Creating a virtual setting is key to guaranteeing shared understanding and success. 

Tip #4: Build trust

When it comes to virtual teamwork, one of the most important things you can do is to build trust. This can be done by being transparent and honest with your team members. This is crucial to leading a virtual team and will build a great work environment that most managers aspire to have. It is important to give them the autonomy they need to do their job well. If you micromanage your virtual team, it will no doubt lead to low morale and satisfaction in the workplace.

Tip #5: Encourage collaboration

Encouraging collaboration is another important tip for managing virtual teams. This can be done by creating opportunities for team members to work together on projects. It is also important to encourage informal communication, such as through chat messages or video conferencing. By encouraging collaboration, you will be able to build strong team cohesion that gives you unlimited access to social interaction despite physical separation and it will also improve task-related communications.

Managing virtual teams, productivity, virtual teams


Tip #6: Provide your team with the right tools

Make sure to give your team members the tools they need to be successful. This includes access to the right software and hardware, as well as any training they might need to use new tools. By giving your team members the resources they need, you will set them up for success and help them be more productive with their virtual work.

Tip #7: Encourage team bonding

One of the best ways to manage virtual teams is to encourage team bonding. This can be done in a number of ways, such as through team-building exercises or social events. By encouraging team bonding, you will build trust and rapport among team members, which will make them more likely to prefer work groups over working independently. planning a face to face meeting every once in a while can be very effective in increasing the bond between team colleagues. Have your team meet face to face and read their facial expressions, this way you'll understand each team member's personality for better virtual meetings.

Managing virtual teams, productivity, virtual teams

You can also set up social events virtually, like playing online games together or having virtual happy hours that replace face to face team meetings.

Tip #8: Virtual training is important

Besides all the interesting tips and team management stuff, one of the most important things you can do is provide training. This will help team members learn new skills and stay up-to-date on company procedures. Virtual training can be done in a number of ways, such as through webinars or video conferencing. By providing training, you'll make working remotely less lonely. Instead of everyone doing their own work independently, a team member can participate in virtual trainings that are full of information sharing, social interactions, and interdependent tasks. Taking advantage of other team members is a cutting edge for any virtual team and will provide team members with their training needs. 

Tip #9: Keep an open mind

When it comes to managing virtual teams, it is important to keep an open mind. This means being willing to try new things and being flexible when things don't go as planned. It is also important to be patient and understand that not every team member will be able to adjust to the new way. Virtual team managers must adopt a new mindset in managing virtual teams to create a virtual environment that keeps their remote employees happy and productive.

Managing virtual teams, productivity, virtual teams


Tip #10: Pamper your virtual team

Last but not least, don't forget to pamper your virtual team members. This can be done in a number of ways, such as sending them a DIY cookie decorating kit to celebrate occasions or even better a stuffed cookie assortment that suits everyone's style. You can also show your appreciation by writing them a positive review on a website like Glassdoor. By showing your appreciation, you will make team members' work skyrocket and regular meetings way more fun. some of the virtual team leader work must have the same office vibes, right?

Managing virtual teams, productivity, virtual teams

You can order our cookies and get them shipped nationwide to each team member on your virtual team and level up your regular meetings into more enjoyable ones.

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